Investor’s Reference

Pursuant to the amendment in the Securities and Exchange Board of India (SEBI) (Listing Obligation and Disclosure Requirements) Regulations, 2015 and subsequent notification(s) issued by SEBI, except in case of transmission or transposition of securities, requests for effecting transfer of securities shall not be processed unless the securities are held in the dematerialized form with a depository. In this regard, SEBI had issued a Press Release clarifying that the said amendment does not prohibit an investor from holding shares in physical form and can hold shares in physical form even after 1st April, 2019. However, any investor who is desirous of transferring shares (which are held in physical form) after 1st April, 2019 can do so only after the shares are dematerialized.

Dematerialisation is the process by which physical certificates of an investor are converted to an equivalent number of securities in electronic form and credited in the investor’s account with his/her Depository Participant (DP). An investor will have to first open an account with a DP and then request for the dematerialisation of certificates by filling up a Dematerialisation Request Form (DRF), which is available with the DP and submitting the same along with the physical certificates. The investor has to ensure that before the certificates are handed over to the DP for demat, they are defaced by marking “Surrendered for Dematerialisation” on the face of the certificates. Shares are dematerialised by the Company within 21 days of the receipt of the DRN and the physical shares from the DP, if the same are found in order.

Information to be provided to RTA, if holding shares in physical form

The Securities and Exchange Board of India (‘SEBI’) vide its circular dated 16th March 2023 which is in supersession of the earlier SEBI circular dated 03rd November 2021 has made it mandatory for the shareholders holding securities in physical form to furnish PAN, KYC details and Nomination to the Registrar and Transfer Agent (‘RTA’) of the Company. In case of failure to provide required documents and details as per the aforesaid SEBI circular, all folios of such shareholders shall be frozen on or after 01st October 2023 by the RTA. Click here for SEBI circular

In view of the above, shareholders of the Company holding securities in physical form shall provide all of the following documents/details to RTA:

1. PAN
2. Nomination (for all eligible folios) in Form No. SH-13 or submit declaration to ‘Opt-out’ in Form ISR-3
   Note: Any cancellation or change in nomination shall be provided in Form No. SH-14.
3. Contact details including Postal address with PIN code, Mobile Number, E-mail address
4. Bank Account details including Bank name and branch, Bank account number, IFS code
5. Specimen signature

The above documents/details are to be provided to Company’s RTA i.e. KFin Technologies Private Limited, Selenium Tower B, Plot No.31-32, Gachibowli, Financial District, Nanakramguda, Serilingampally, Hyderabad 500 032, Telangana, India or email at einward.ris@kfintech.com along with Name and folio numbers.

Shareholders are requested to take note that they can access the required forms through the following link:

1. Form ISR-1: Request for Registering PAN, KYC details OR Changes/updations there of (only for securities held in physical mode). Click here to download the form.
2. Form ISR-2: Confirmation of Signature of securities holder by Banker. Click here to download the form.
3. Form ISR-3: Declaration for Opting-out of Nomination by holders of physical securities in Listed Companies. Click here to download the form.
4. Form ISR-4: Requests  for issue of Duplicate Certificate and Other Service Requests. Click here to download the form
5. Form SH-13: Nomination Form. Click here to download the form.
6. Form SH-14: Cancellation OR Variation of Nomination. Click here to download the form.

Registration of Email ID helps in better and timely communication between the Company and the Members. Also, all communications sent via e-mails are fast and much more reliable way of sending documents in the right hands. Accordingly, the Members are urged to register and/ or update their Email id, Mobile Numbers and Permanent Account Number (PAN) in the following manner:

Registration/ Updation:
Members with Physical Holding: Directly register/update by sending an email to Company’s email id investorgrievances@bcml.in or to the Company’s Registrar & Transfer Agent, KFin Technologies Limited email id einward.ris@kfintech.com

Requisite Documents:
A signed request letter mentioning your folio no. and the Email id / Mobile No. / PAN (self-attested copy) that is to be registered (Scanned copy of the signed request letter may be sent to the Company’s email id investorgrievances@bcml.in and/or to the Company’s Registrar & Transfer Agent, M/s KFin Technologies Ltd. email id einward.ris@kfintech.com)
Members with Demat Holding: Register/Update through respective Depository Participants (DPs) (Any such updation effected by the DPs will automatically reflect in the Company’s subsequent records)

Click here to download  Model Tripartite Agreement